Executive Assistant — European Trading Leadership

Location: Dublin Type: Full-time, permanent Industry: Proprietary Trading / Financial Markets

---

About the Opportunity

We're a leading global proprietary trading firm known for combining serious quantitative firepower with a genuinely collegial, high-performance culture. Our European Trading desk sits at the centre of a firm that trades across virtually every major asset class, in nearly every corner of the globe, 24 hours a day. It's fast, it's intellectually intense, and it's run by some of the sharpest people in the industry — but it's also a place where people stick around for a decade or more, because the culture actually backs up the hype.

We're hiring an Executive Assistant to support the Head of European Trading and three senior members of the European Trading leadership team. This is a rare opportunity to sit right at the heart of a trading business that moves fast and rewards people who move with it — someone who can bring order, judgement and genuine ownership to the day-to-day of a demanding, high-stakes leadership group.

If you thrive on complexity, love solving problems before anyone asks you to, and want to work somewhere your judgement is trusted rather than second-guessed — this is built for you.

---

Why This Role

• Front-row seat to a global trading business. You won't be a peripheral admin function — you'll be a trusted operational partner to leaders making decisions that move markets, working across time zones and offices around the world.
• Real autonomy, real trust. This isn't a role where every decision gets run past someone else. You'll have genuine authority to manage calendars, make judgement calls on competing priorities, and act as gatekeeper for one of the busiest leadership teams in the business.
• High earning potential. This role sits within a business that rewards performance seriously — compensation reflects the calibre of the desk you're supporting, with top performers recognised and rewarded accordingly rather than left waiting for an annual review to find out where they stand.
• A culture that invests in you. Flat structure, direct access to senior leadership, and a firm that genuinely values operational excellence as much as trading excellence.
• Global exposure. Regular interaction with counterparts and visiting colleagues from offices around the world — this role has an international flavour that a typical EA position simply doesn't offer.

---

What You'll Be Doing

Executive Support

• Provide dedicated support to the Head of European Trading and three senior trading managers
• Manage complex, frequently changing calendars across multiple time zones
• Prioritise meeting requests and actively optimise executives' time
• Prepare daily and weekly schedules so leaders are always ahead of their commitments
• Handle highly confidential information with absolute discretion

Calendar & Meeting Management

• Coordinate meetings involving senior stakeholders across global offices
• Proactively identify and resolve scheduling conflicts
• Book meeting rooms and virtual meeting facilities
• Coordinate recurring leadership meetings, agendas and materials

Travel Management

• Own all domestic and international travel arrangements, including complex multi-city itineraries
• Prepare detailed itineraries covering flights, accommodation and ground transport
• Respond fast to travel disruption and last-minute changes
• Coordinate visas and travel documentation where required

Administrative Support

• Process expenses accurately and promptly
• Prepare and format documents and presentations
• Coordinate approvals and signatures
• Maintain organised records and contact lists

Visitor & Event Coordination

• Coordinate visits from colleagues based in other global offices
• Liaise with overseas counterparts ahead of visits to ensure everything is in place
• Organise seating, workspace and meet-and-greet logistics for visitors
• Arrange business dinners and hospitality for the leadership group

Decision-Making Authority

This role comes with real independent authority, including:

• Acting as gatekeeper for calendars and meeting requests
• Challenging or declining meeting requests where appropriate
• Protecting focus time and aligning schedules with business priorities
• Making routine travel and scheduling decisions without needing sign-off
• Getting ahead of problems and resolving them before they land on someone's desk

---

What We're Looking For

Essential

• Significant experience supporting senior executives in a demanding corporate environment
• Exceptional organisational and time-management skills
• Extensive experience managing complex calendars and international travel
• Strong judgement and the confidence to manage competing priorities
• Excellent written and verbal communication skills
• High attention to detail, with the ability to perform under pressure
• Advanced proficiency in Microsoft Outlook, Teams, Word, Excel and PowerPoint
• Absolute discretion and professionalism

Desirable

• Experience supporting senior leaders in trading, financial markets, or another fast-paced front-office environment
• Experience working across multiple international offices and time zones

You Are

• Proactive and highly organised
• Calm under pressure
• Resourceful and solutions-oriented
• Adaptable and resilient
• Professional, trustworthy and discreet
• Confident engaging with senior stakeholders
• Comfortable operating independently with minimal supervision

---

The Package

• High earning potential, reflecting the calibre of the trading desk you'll be supporting
• Comprehensive benefits package
• Genuine long-term career runway within a growing global trading business